Sanitation - Admin/Billing Secretary

Description
PURPOSE OF CLASSIFICATION
The purpose of this classification is to provide administrative and clerical office support for an assigned department. Employees in this classification prepare and process a variety of reports, forms, and correspondence; perform departmental human resource work; order supplies and materials; and file and maintain departmental records.

ESSENTIAL FUNCTIONS
The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Types, processes, and prepares correspondence, charts, forms, reports, studies, evaluations, or other materials; takes and transcribes dictation; prepares reports required by department, City, State, and Federal agencies.
Answers the telephone; receives visitors; answers inquiries from the public and other City departments; maintains schedules and calendars; makes appointments.
Research and compiles information for reports; enters data into the computer.
May prepare bills to be paid; prepare invoices and checks; collect money; and make deposits as needed.
Files office correspondence and other records; maintains records of various kinds of work done by the department.
Processes incoming and outgoing mail.
May serve as departmental human resources liaison; prepares new employee paperwork; orders new uniforms for employees; calculates timecards; maintains attendance records; assists in distributing payroll checks; updates and maintains employee records; may assist employees with insurance questions.
Operates one or more of the following: a personal computer, adding machine, calculator, copier, base station radio, handheld radio, facsimile machine, dictating equipment, telephone, or other equipment as necessary to complete essential functions, to include the use of word processing, spreadsheet, database, or other system software.
Maintains the cash drawer from Public Access transactions.
Serves as liaison between City officials, various departments, employees, and the general public.
Administrative Secretary assigned to the Sanitation Department performs the following additional duties:

Dispatches work orders via base radio communications to the superintendent or foremen; operates and maintains base radio communications with the superintendent and co-workers.
Calculates and verifies invoices to the trucking company, receiving landfill, businesses, and the School Board; maintains and calculates information for monthly state reports.
Weighs trucks in and out on departmental scales.


Requirements
MINIMUM QUALIFICATIONS

High school diploma or GED; one year of experience in administrative and clerical work; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.