Administrative Assistant

Are you looking for an opportunity to advance your career while working with an
extraordinary team? At Merakey, we put heart and soul into everything we do. We
are seeking an Administrative Assistant to join our team at our school in
Philadelphia, PA.

 

Earn up to $20.00 hour.

This is a full time position Monday- Friday 8a-4p

 

Provide all aspects of administrative support to a licensed, private academic
school that caters to the specialized educational and behavioral needs of
students. This person will handle projects of all sizes and support the
operations director as well as teachers and support staff as needed.

 

POSITION DETAILS and DUTIES

Duties may be focused on one or more areas of job category responsibilities.
Please review all the following to determine applicability.

Reception

Greet visitors and answer phones, routing appropriately, while demonstrating
professionalism.
May schedule routine appointments using an electronic calendar.
File Maintenance

Accounts for the return of medical records from authorized users verify the
correct chart order before re-filing.
Files medical records into permanent, secondary, and off-site storage locations,
as indicated. May retrieve records from off-site storage.
Processes all requests for photocopies of medical records and other items, as
received from the billing staff and Supervisor. Ensures proper written consumer
authorization is received for each request and is filed with the medical record.
Audits work to ensure that all original documents are archived per policy and
procedures
Accurately and efficiently scans import tag and file participant claims and
other documents in the agency’s electronic storage database application in a
timely manner complying with company standards and legal regulations, if
applicable
Miscellaneous

Perform miscellaneous job-related duties as requested including but not limited
to data entry, filing and faxing documents.
Responds accurately and courteously to staff inquiries. Research and resolve
discrepancies and follow up as needed.
Refrains from disclosing or revealing confidential information to any person,
except as specifically necessary for the staff member to perform his or her job
duties.
Performs other duties as assigned.

 

Benefits

Merakey offers generous benefits that promote well-being, financial security,
and work-life balance, including:

Comprehensive medical, dental, and vision coverage, plus access to healthcare
advocacy support.
Retirement plan -- both pre-tax and Roth (after-tax) options available for
employee contributions.
DailyPay -- access your pay when you need it!
On the Goga well-being platform, featuring self-care tools and resources.
Access Care.com for backup childcare, elder care, and household services.
Confidential counseling, legal, and financial services through our Employee
Assistance Program (EAP).
Tuition reimbursement and educational partnerships.
Employee discounts and savings programs on entertainment, travel, and lifestyle.
Access to Pryor Online Learning for free online personal development classes.
Learn more about our full benefits package -
https://www.merakey.org/careers/benefits

About Merakey

Merakey is a non-profit provider of developmental, behavioral health, and
education services. More than 8,000 employees provide support to nearly 40,000
individuals and families throughout 12 states across the country each year.
Click here to watch a video about Merakey. Merakey strictly follows a
zero-tolerance policy for abuse.

Merakey is proud to be an Equal Opportunity Employer! We deeply value diversity
and do not discriminate on the basis of race, religion, color, national origin,
ethnic background, sex, gender, gender identity, sexual orientation, age,
marital status, veteran status, genetic information, or disability status.
Moreover, we are committed to creating teams that reflect the diversity of the
communities we serve and encourage applicants from underrepresented backgrounds
to apply. Merakey welcomes all Veterans to apply!

Qualifications

High School Diploma or GED

1-3 years experience

* Ability to handle confidential information with discretion and diplomacy 

* Ability to maintain a professional demeanor and appearance to reflect proper
image for Merakey and the board members, medical staff, community leaders and
fellow employees.           

 

Competencies   

* Customer service 

* Telephone skills 

* Scheduling 

* Multi-tasking