Accounts Payable Specialist

Description
FLSA Status: Non-Exempt
Reports to Controller
PURPOSE OF THIS POSITION: The Accounts Payable (AP) Specialist plays a key role within our accounting team and is critical to maintaining accurate financial operations and cash flow. This is not just a data entry role—we are seeking someone who can troubleshoot issues, resolve discrepancies, and work within automated systems to improve efficiency and accuracy.

This role requires a strong problem-solver who can manage vendor relationships, identify process improvements, and support a high-volume, multi-entity environment.

Ø Process and reconcile invoices within the Sage Intact
Ø Analyze and resolve invoice discrepancies, payment issues, and vendor inquiries
Ø Charge expenses to appropriate accounts and cost centers with accuracy
Ø Manage vendor payments including scheduling, check runs, and discount opportunities
Ø Maintain and reconcile AP general ledger and aging reports
Ø Partner with vendors to resolve issues and maintain strong working relationships
Ø Process employee reimbursements and verify expense reports
Ø Reconcile vendor statements and ensure accuracy of account balances
Ø Support month-end close, reporting, and audit readiness
Ø Identify opportunities to improve processes through automation and system optimization
Ø Assist with reporting, analysis, and special projects as needed
Ø Maintain documentation and ensure compliance with internal controls
Ø All other duties as assigned
Requirements

Ø 3+ years of Accounts Payable experience in a high-volume environment
Ø Experience using Sage intact & Ramp is a plus
Ø Strong problem-solving skills with the ability to troubleshoot discrepancies and system issues
Ø Proficiency in Microsoft Excel and Word
Ø Strong attention to detail and organizational skills
Ø Excellent communication and customer service skills (internal and external)
Ø Ability to manage multiple priorities in a fast-paced environment
Ø Ability to maintain confidentiality and handle sensitive financial data

Pay: $23.00 - $28.00 per hour

Job Type: Full-time

Work Location: In person

Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Tuition reimbursement
Vision insurance